Organizing Digital Seminars  

Are you about to organize a digital seminar? Then let’s talk about organization! 

 According to a study conducted by Bird Office, 90% of participants agree that good organization is the key to a successful seminar. It is therefore better not to neglect it. So, how to do?

DefineClear Objectives

Why are you organizing this webinar? What are its objectives? Although 82% of participants responded that it serves for team cohesion, an event can have more than one: keep them all in mind, there are many types of seminars, the objectives vary depending on which one you choose,  

You should also take into account the desires and needs of your employees when setting your goals. So, generally, they are organized for: 

  • Create a team building moment (for 57%)
  • Introducethe objectives achieved and the future ones (for 61%) 
  • Strengthen acculturation (for 43%).
  • Find an online seminar platform

Organizing an online seminar requires finding a platform (mobile and / or desktop) that can accommodate up to several hundred participants, be interactive and be able to get started easily. Today, RingCentral, Webinar.liveBeekastGoToWebinar offer very intuitive and participatory platforms. They also handle the creation of the event, sending invitations and reminders, presentations, and the evaluation of the event. Their use is not limited to the seminar but also suitable for webinars, training sessions, etc.

Choosean Online Conferencing System

The video system has a great impact on the progress of your event. You need to choose a tool that will allow all of your employees to connect and participate. Google Meet, Zoom, Whereby, Livestorm, Microsoft Teams or Skype are the most used tools. 

Launchthe Seminar

The start of the seminar is a crucial moment. It will succeed in captivating your employees and initiating discussions. The purpose of the “icebreaker” is to make participants feel comfortable during a seminar, brainstorming, meeting or training. 

You can organize one of these icebreakers, either individually or in teams: 

  • An onlinePictionaryat skribbl.io 
  • A blind test
  • “Show me”: each participant must show an item of their outfit, office, etc.
  • The desert island: each person connected must indicate the object they would take to a desert island
  • “That he hasdone? : participants have to mention an atypical fact that they did and the others must guess who did what? 

Obviously, the choice of activity depends on the number of people connected, available time, and the goal of the seminar.  

Select the right speakers

To captivate the audience, the speaker is very important. They must be able to convince and convey the right messages, while creating interactivity. When choosing the latter, keep in mind that a good face-to-face speaker may be less comfortable online or less used to managing audiences from a distance. Feel free to ask the person if they are familiar with any tools and set up a session to test the platform. 

The advantage of organizing an online seminar is that you can select different speakers, and at less cost (without the cost of travel, for example). As part of a strategic seminar, it is possible to host international speakers who can provide their expertise, while in normal times, internal event organizers promote national contacts for simpler logistics.

Choose fun activities

Indeed, activities are one of the important points, if not the most important of business seminars. In the context of the Covid-19 that we are going through, online fun activities have developed. More and more options are possible and meet the various constraints (time, budget, technological solutions available). It is possible to organize online activities such as a digital escape game, games on Board, Games Arena, a quiz on Beekast, a treasure hunt on Klaxoon, etc. 

For 63% of respondents, fun activities are the most relevant for this type of event. Indeed, whether for the purposes of team cohesion or even awareness raising, gaming is perfect. The games have a great power over understanding and assimilating messages. Raising awareness or training your employees through a game will have a better impact than a plenary presentation.